Redefining
Redefining
Redefining
API Batch Records
API Batch Records
API Batch
Into a Clear,
Into a Clear,
Records
Controlled Lifecycle
Controlled Lifecycle
Into a Clear,
Controlled Lifecycle
Industry
Industry
Pharmaceutical
Pharmaceutical
Team
Team
S.Madhumala, Anush Reddy
S.Madhumala, Anush
Subscription
Subscription
Quick Win
Quick Win
Project start Year
Project start Year
August 2024
August 2024
About Project
About Project
About Project
After redesigning the BRMS for formulation teams, we extended the same structured, compliant workflow to BRMS-API (Active Pharmaceutical Ingredient) the module used across pharma plants to manage API Batch Manufacturing Records, including Production (BPR) and Cleaning Records.
It handles the entire API record lifecycle from drafting to issuance and obsolescence, keeping every batch traceable and compliant.
Our goal with BRMS-API was to create a clear, predictable, and fully controlled record management experience, helping plants maintain consistency, reduce manual effort, and streamline both production and cleaning documentation across all API facilities.
After redesigning the BRMS for formulation teams, we extended the same structured, compliant workflow to BRMS-API (Active Pharmaceutical Ingredient) the module used across pharma plants to manage API Batch Manufacturing Records, including Production (BPR) and Cleaning Records.
It handles the entire API record lifecycle from drafting to issuance and obsolescence, keeping every batch traceable and compliant.
Our goal with BRMS-API was to create a clear, predictable, and fully controlled record management experience, helping plants maintain consistency, reduce manual effort, and streamline both production and cleaning documentation across all API facilities.
After redesigning the BRMS for formulation teams, we extended the same structured, compliant workflow to BRMS-API (Active Pharmaceutical Ingredient) the module used across pharma plants to manage API Batch Manufacturing Records, including Production (BPR) and Cleaning Records.
It handles the entire API record lifecycle from drafting to issuance and obsolescence, keeping every batch traceable and compliant.
Our goal with BRMS-API was to create a clear, predictable, and fully controlled record management experience, helping plants maintain consistency, reduce manual effort, and streamline both production and cleaning documentation across all API facilities.
Challenges That Limited
Challenges That Limited
Challenges That Limited
BRMS
BRMS API Efficiency & Clarity
BRMS API Efficiency & Clarity
API Efficiency & Clarity
Disconnected API processes, unclear lifecycle states, and inconsistent record structures slowed documentation and made verification harder across API plants.
Disconnected API processes, unclear lifecycle states, and inconsistent record structures slowed documentation and made verification harder across API plants.
Disconnected API processes, unclear lifecycle states, and inconsistent record structures slowed documentation and made verification harder across API plants.
Stuck in a Loop, Slowed by Inefficiency
Stuck in a Loop, Slowed by Inefficiency
Stuck in a Loop, Slowed by Inefficiency
Teams spent too much time managing API records due to repetitive data entry, scattered drafting steps, and unclear grouping slowing down a process that must be fast and compliant.
Teams spent too much time managing API records due to repetitive data entry, scattered drafting steps, and unclear grouping slowing down a process that must be fast and compliant.
Teams spent too much time managing API records due to repetitive data entry, scattered drafting steps, and unclear grouping slowing down a process that must be fast and compliant.
Heavy Dependence on Manual Coordination
Heavy Dependence on Manual Coordination
Heavy Dependence on Manual Coordination
With no clear cues, status visibility, or change tracking, teams relied on calls, emails, and offline checks to validate updates delaying approvals and increasing QA & Production workload across plants.
With no clear cues, status visibility, or change tracking, teams relied on calls, emails, and offline checks to validate updates delaying approvals and increasing QA & Production workload across plants.
With no clear cues, status visibility, or change tracking, teams relied on calls, emails, and offline checks to validate updates delaying approvals and increasing QA & Production workload across plants.
Poor User Adoption Due to Outdated Experience
Poor User Adoption Due to Outdated Experience
Poor User Adoption Due to Outdated Experience
Without a clear lifecycle , API teams struggled to move smoothly from drafting to issuance, and obsolescence. Systems had to constantly cross-check data to track progress.
Without a clear lifecycle , API teams struggled to move smoothly from drafting to issuance, and obsolescence. Systems had to constantly cross-check data to track progress.
Without a clear lifecycle , API teams struggled to move smoothly from drafting to issuance, and obsolescence. Systems had to constantly cross-check data to track progress.
Designing API Batch
Records
Designing API Batch Records
Designing API Batch Records
Into a
Into a Streamlined
Digital Flow
Into a Streamlined Digital Flow
Streamlined Digital Flow
We extended the same structure of BRMS to BRMS–API, which manages Records for Active Pharmaceutical Ingredient production across plants.
API processes involve more complex steps, stricter controls, and additional cleaning & equipment records all of which were previously managed through scattered documents, manual coordination, and inconsistent formats. We mapped the full API BMR lifecycle and reorganised it into a clear, predictable flow that mirrors how API teams actually work in the production Plant.
We streamlined the API BMR experience with standardised layout for API-specific steps, structured lifecycle states, and cleaner record grouping to reduce document hopping. A tab-based switch between BPR, and Cleaning Records kept flows separate yet familiar, while clear version/status indicators and role-specific views ensured teams always know what’s changed and what’s pending.
The result is a controlled, compliant BRMS that reduces manual checks and keeps API batch documentation fully traceable from start to finish.
We extended the same structure of BRMS to BRMS–API, which manages Records for Active Pharmaceutical Ingredient production across plants.
API processes involve more complex steps, stricter controls, and additional cleaning & equipment records all of which were previously managed through scattered documents, manual coordination, and inconsistent formats. We mapped the full API BMR lifecycle and reorganised it into a clear, predictable flow that mirrors how API teams actually work in the production Plant.
We streamlined the API BMR experience with standardised layout for API-specific steps, structured lifecycle states, and cleaner record grouping to reduce document hopping. A tab-based switch between BPR, and Cleaning Records kept flows separate yet familiar, while clear version/status indicators and role-specific views ensured teams always know what’s changed and what’s pending.
The result is a controlled, compliant BRMS that reduces manual checks and keeps API batch documentation fully traceable from start to finish.
We extended the same structure of BRMS to BRMS–API, which manages Records for Active Pharmaceutical Ingredient production across plants.
API processes involve more complex steps, stricter controls, and additional cleaning & equipment records all of which were previously managed through scattered documents, manual coordination, and inconsistent formats. We mapped the full API BMR lifecycle and reorganised it into a clear, predictable flow that mirrors how API teams actually work in the production Plant.
We streamlined the API BMR experience with standardised layout for API-specific steps, structured lifecycle states, and cleaner record grouping to reduce document hopping. A tab-based switch between BPR, and Cleaning Records kept flows separate yet familiar, while clear version/status indicators and role-specific views ensured teams always know what’s changed and what’s pending.
The result is a controlled, compliant BRMS that reduces manual checks and keeps API batch documentation fully traceable from start to finish.
Navigation That
Navigation That
Navigation That
Guide
Every Step
Guides Every Step
Guides Every Step
We redesigned the side navigation into a clear, step-by-step flow Draft to Obsolete so users always know what comes next. Once a batch is drafted or approved, the system automatically guides them to the next action, removing confusion and manual tracking.
The BPR, Cleaning Record tab switch keeps both flows familiar but distinct, allowing users to move between processes without losing context.
We redesigned the side navigation into a clear, step-by-step flow Draft to Obsolete so users always know what comes next. Once a batch is drafted or approved, the system automatically guides them to the next action, removing confusion and manual tracking.
The BPR, Cleaning Record tab switch keeps both flows familiar but distinct, allowing users to move between processes without losing context.
We redesigned the side navigation into a clear, step-by-step flow Draft to Obsolete so users always know what comes next. Once a batch is drafted or approved, the system automatically guides them to the next action, removing confusion and manual tracking.
The BPR, Cleaning Record tab switch keeps both flows familiar but distinct, allowing users to move between processes without losing context.
Clear Information,
Clear Information,
Clear Information,
Faster Action
Faster Action
Faster
Action
We added key data Stage and Equipment directly into the main table so users no longer need to open records or switch screens to identify where a cleaning record belongs.
Everything is visible at a glance, reducing search time, avoiding mix-ups between stages, and helping QA and Production move approvals faster with full clarity.
We added key data Stage and Equipment directly into the main table so users no longer need to open records or switch screens to identify where a cleaning record belongs.
Everything is visible at a glance, reducing search time, avoiding mix-ups between stages, and helping QA and Production move approvals faster with full clarity.
We added key data Stage and Equipment directly into the main table so users no longer need to open records or switch screens to identify where a cleaning record belongs.
Everything is visible at a glance, reducing search time, avoiding mix-ups between stages, and helping QA and Production move approvals faster with full clarity.
Clarity & Traceability
Clarity & Traceability
Clarity & Traceability
in
Every Print Request
in Every Print
in Every Print
Request
Request
The new design makes additional page requests clear, accurate. Instead of typing page numbers in comments, users can now choose All Pages, Specific Pages, or a Page Range in one click.
Approvers instantly see the requested range, number of copies, and batch details reducing back-and-forth and ensuring every print request is verified quickly and without errors.
The new design makes additional page requests clear, accurate. Instead of typing page numbers in comments, users can now choose All Pages, Specific Pages, or a Page Range in one click.
Approvers instantly see the requested range, number of copies, and batch details reducing back-and-forth and ensuring every print request is verified quickly and without errors.
The new design makes additional page requests clear, accurate. Instead of typing page numbers in comments, users can now choose All Pages, Specific Pages, or a Page Range in one click.
Approvers instantly see the requested range, number of copies, and batch details reducing back-and-forth and ensuring every print request is verified quickly and without errors.
Visual Cues That Keep
Visual Cues That Keep
Visual Cues That Keep
Workflows
Workflows Crystal Clear
Crystal Clear
Workflows Crystal Clear
UI cues like status tags, icons, empty states, and comment cards make every step instantly understandable. Users now get notified on the actions, also see what’s pending or completed at a glance.
UI cues like status tags, icons, empty states, and comment cards make every step instantly understandable. Users now get notified on the actions, also see what’s pending or completed at a glance.
Old Screen
Old Screen
Old Screen
Packed with tabular data and hard-to-understand layouts
Packed with tabular data and hard-to-understand layouts
Packed with tabular data and hard-to-understand layouts
New Screen
New Screen
New Screen
Clear-indications, organised, Task-focused , user-friendly
Clear-indications, organised, Task-focused , user-friendly
Clear-indications, organised, Task-focused , user-friendly
A Modern UI
A Modern UI
A Modern UI
for Faster,
for Faster,
for Faster,
Cleaner Batch
Cleaner Batch Records
Records
Cleaner Batch Records
The new UI feels cleaner and more structured, with clear hierarchy and predictable layouts that help users move through every step quickly and confidently.
The new UI feels cleaner and more structured, with clear hierarchy and predictable layouts that help users move through every step quickly and confidently.
Impact
Impact
Impact
We Created
We Created
We Created
The redesigned BRMS-API fundamentally improved how API batch documentation moves across systems and plants.What was once a manual, disconnected, and verification-heavy process is now a fully structured, traceable from Drafting to Approval, Issuance, and Obsolescence.
Standardised layouts, clear lifecycle states, role-based views, and consistent version control drastically reduced errors and back-and-forth clarifications between Production, QA, and integrated systems.Automated state transitions and organised record grouping cut down manual checks.
The result is a reliable, integration-friendly API documentation system that supports faster manufacturing cycles, reduces deviation risks, and strengthens regulatory readiness across all API sites.
The redesigned BRMS-API fundamentally improved how API batch documentation moves across systems and plants.What was once a manual, disconnected, and verification-heavy process is now a fully structured, traceable from Drafting to Approval, Issuance, and Obsolescence.
Standardised layouts, clear lifecycle states, role-based views, and consistent version control drastically reduced errors and back-and-forth clarifications between Production, QA, and integrated systems.Automated state transitions and organised record grouping cut down manual checks.
The result is a reliable, integration-friendly API documentation system that supports faster manufacturing cycles, reduces deviation risks, and strengthens regulatory readiness across all API sites.
Make your product the one users recommend!
Make your product the one users recommend!
Make your product the one users recommend!
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