Redefining
Redefining
Redefining
Batch Records
Batch Records
Batch Records
From
From Complexity to
From
Complexity to Clarity
Clarity
Complexity to Clarity
Industry
Industry
Pharmaceutical
Pharmaceutical
Team
Team
S.Madhumala, Anush Reddy
S.Madhumala, Anush
Subscription
Subscription
Quick Win
Quick Win
Project start Year
Project start Year
August 2024
August 2024
About Project
About Project
About Project
The Batch Manufacturing Record (BMR) module manages the full lifecycle of manufacturing documentation from creation and review to approval, issuance, and retrieval. It’s a critical system in pharma, ensuring every manufacturing step is properly recorded, controlled, and compliant.
The earlier BMR system had an higher task completion time, scattered workflows, and unclear lifecycle stages, making it difficult for teams to create, manage, and trace BMRs efficiently.
To simplify BMR creation and lifecycle management with a modern, structured, and traceable workflow that reduces confusion and makes the entire process faster and more compliant.
The Batch Manufacturing Record (BMR) module manages the full lifecycle of manufacturing documentation from creation and review to approval, issuance, and retrieval. It’s a critical system in pharma, ensuring every manufacturing step is properly recorded, controlled, and compliant.
The earlier BMR system had an higher task completion time, scattered workflows, and unclear lifecycle stages, making it difficult for teams to create, manage, and trace BMRs efficiently.
To simplify BMR creation and lifecycle management with a modern, structured, and traceable workflow that reduces confusion and makes the entire process faster and more compliant.
The Batch Manufacturing Record (BMR) module manages the full lifecycle of manufacturing documentation from creation and review to approval, issuance, and retrieval. It’s a critical system in pharma, ensuring every manufacturing step is properly recorded, controlled, and compliant.
The earlier BMR system had an higher task completion time, scattered workflows, and unclear lifecycle stages, making it difficult for teams to create, manage, and trace BMRs efficiently.
To simplify BMR creation and lifecycle management with a modern, structured, and traceable workflow that reduces confusion and makes the entire process faster and more compliant.
The Problems Limiting
The Problems Limiting
The Problems Limiting
BMR
BMR
BMR Efficiency & Clarity
Efficiency & Clarity
Efficiency & Clarity
Scattered BMR steps and unclear lifecycle stages slowed documentation, increased manual checks, and made batch review and approval harder for Production and QA teams.
Scattered BMR steps and unclear lifecycle stages slowed documentation, increased manual checks, and made batch review and approval harder for Production and QA teams.
Scattered BMR steps and unclear lifecycle stages slowed documentation, increased manual checks, and made batch review and approval harder for Production and QA teams.
Stuck in a Loop, Slowed by Inefficiency
Stuck in a Loop, Slowed by Inefficiency
Stuck in a Loop, Slowed by Inefficiency
Teams spent too much time filling and updating BMRs due to repetitive fields, scattered forms, and unclear grouping making a critical process unnecessarily slow.
Teams spent too much time filling and updating BMRs due to repetitive fields, scattered forms, and unclear grouping making a critical process unnecessarily slow.
Teams spent too much time filling and updating BMRs due to repetitive fields, scattered forms, and unclear grouping making a critical process unnecessarily slow.
Heavy Dependence on Manual Coordination
Heavy Dependence on Manual Coordination
Heavy Dependence on Manual Coordination
With no clear cues or version clarity, teams depended on calls and offline coordination to verify changes delaying approvals and increasing QA and production workload.
With no clear cues or version clarity, teams depended on calls and offline coordination to verify changes delaying approvals and increasing QA and production workload.
With no clear cues or version clarity, teams depended on calls and offline coordination to verify changes delaying approvals and increasing QA and production workload.
Poor User Adoption Due to Outdated Experience
Poor User Adoption Due to Outdated Experience
Poor User Adoption Due to Outdated Experience
The outdated UI made it hard to move between creation, review, approval, and issuance. Users constantly switched screens just to track progress or find information.
The outdated UI made it hard to move between creation, review, approval, and issuance. Users constantly switched screens just to track progress or find information.
The outdated UI made it hard to move between creation, review, approval, and issuance. Users constantly switched screens just to track progress or find information.
Turning Complex Batch
Records
Turning Complex Batch Records
Turning Complex Batch Records
Into a Clear,
Structured Flow
Into a Clear, Structured Flow
Into a Clear, Structured Flow
We redesigned the entire BMR lifecycle by mapping how batches are actually created, reviewed, approved, issued, and retrieved in real manufacturing environments. Each stage was rebuilt into a clear, guided flow reducing manual decisions, removing backtracking, and giving teams complete visibility across the full record.
Review and approval screens became predictable and easier to follow, and version changes were clearly highlighted so teams instantly know what’s updated. We also introduced a tab-based switch between Manufacturing and Packing flows, allowing users to move between both processes effortlessly without losing context.
The result is a unified, error-free BMR experience that enables faster reviews, smoother collaboration between Production and QA, and fully traceable manufacturing documentation from start to finish.
We redesigned the entire BMR lifecycle by mapping how batches are actually created, reviewed, approved, issued, and retrieved in real manufacturing environments. Each stage was rebuilt into a clear, guided flow reducing manual decisions, removing backtracking, and giving teams complete visibility across the full record.
Review and approval screens became predictable and easier to follow, and version changes were clearly highlighted so teams instantly know what’s updated. We also introduced a tab-based switch between Manufacturing and Packing flows, allowing users to move between both processes effortlessly without losing context.
The result is a unified, error-free BMR experience that enables faster reviews, smoother collaboration between Production and QA, and fully traceable manufacturing documentation from start to finish.
We redesigned the entire BMR lifecycle by mapping how batches are actually created, reviewed, approved, issued, and retrieved in real manufacturing environments. Each stage was rebuilt into a clear, guided flow reducing manual decisions, removing backtracking, and giving teams complete visibility across the full record.
Review and approval screens became predictable and easier to follow, and version changes were clearly highlighted so teams instantly know what’s updated. We also introduced a tab-based switch between Manufacturing and Packing flows, allowing users to move between both processes effortlessly without losing context.
The result is a unified, error-free BMR experience that enables faster reviews, smoother collaboration between Production and QA, and fully traceable manufacturing documentation from start to finish.
One Interface,
One Interface,
One Interface,
Two
Workflows
Two Workflows
Two Workflows
Since BMR and BPR share the same structure but differ in function, we added a simple tab switch to toggle between them. This keeps both workflows clearly separated while using one familiar layout—reducing duplication, avoiding confusion, and helping teams switch contexts effortlessly.
Since BMR and BPR share the same structure but differ in function, we added a simple tab switch to toggle between them. This keeps both workflows clearly separated while using one familiar layout—reducing duplication, avoiding confusion, and helping teams switch contexts effortlessly.
Since BMR and BPR share the same structure but differ in function, we added a simple tab switch to toggle between them. This keeps both workflows clearly separated while using one familiar layout—reducing duplication, avoiding confusion, and helping teams switch contexts effortlessly.
One Unified View for
One Unified View for
One Unified View for
Confident
Confident
Confident Review
Review
Review
The review screen brings everything into one workspace the BMR document on the left and all product details and comments on the right. Reviewers no longer switch tabs or hunt for information. Key details are visible without scrolling, making verification faster and more accurate. Inline comments keep discussions in context, reducing back-and-forth and simplifying the entire review process.
The review screen brings everything into one workspace the BMR document on the left and all product details and comments on the right. Reviewers no longer switch tabs or hunt for information. Key details are visible without scrolling, making verification faster and more accurate. Inline comments keep discussions in context, reducing back-and-forth and simplifying the entire review process.
The review screen brings everything into one workspace the BMR document on the left and all product details and comments on the right. Reviewers no longer switch tabs or hunt for information. Key details are visible without scrolling, making verification faster and more accurate. Inline comments keep discussions in context, reducing back-and-forth and simplifying the entire review process.
Priority Made Visible.
Priority Made Visible.
Priority Made Visible.
Decisions Made Faster.
Decisions
Decisions
Made Faster.
Made Faster.
The older BMR workflow made it difficult for teams to identify which records needed immediate attention.
We added a Priority Selector so teams can instantly see which BMRs need urgent attention. Users can set or adjust priority anytime, ensuring critical batches never get lost in the workflow.
The older BMR workflow made it difficult for teams to identify which records needed immediate attention.
We added a Priority Selector so teams can instantly see which BMRs need urgent attention. Users can set or adjust priority anytime, ensuring critical batches never get lost in the workflow.
The older BMR workflow made it difficult for teams to identify which records needed immediate attention.
We added a Priority Selector so teams can instantly see which BMRs need urgent attention. Users can set or adjust priority anytime, ensuring critical batches never get lost in the workflow.
Design guided by
Design guided by
Design guided by
Visual
Visual
Visual
Clarity
Clarity
Clarity
Smart UI cues like status tags, icons, empty states, and comment cards make every step easy to understand. Users instantly see what’s pending, completed, or needs attention.
Smart UI cues like status tags, icons, empty states, and comment cards make every step easy to understand. Users instantly see what’s pending, completed, or needs attention.
Old Screen
Old Screen
Old Screen
Packed with tabular data and hard-to-understand layouts
Packed with tabular data and hard-to-understand layouts
Packed with tabular data and hard-to-understand layouts
New Screen
New Screen
New Screen
Clear-indications, organised, Task-focused , user-friendly
Clear-indications, organised, Task-focused , user-friendly
Clear-indications, organised, Task-focused , user-friendly
A Modern UI
A Modern UI
A Modern UI
for a Smarter
for a Smarter
for a Smarter
Workflow
Workflow
Workflow
The redesigned UI brings clarity to every screen with structured layouts, cleaner hierarchies, and components that make actions easy and predictable.
The redesigned UI brings clarity to every screen with structured layouts, cleaner hierarchies, and components that make actions easy and predictable.
Impact
Impact
Impact
We Created
We Created
We Created
The redesigned BMR system completely transformed how teams create, review, approve, and issue batch records. What was once a slow, document-heavy, and error-prone workflow is now a guided, traceable, and compliant digital process.
The impact was immediate: review cycles shortened, manual referencing reduced drastically, and errors caused by inconsistent or missing data dropped significantly. With clearer navigation and a unified lifecycle view, teams now complete BMR activities confidently without unnecessary back-and-forth.
The most notable outcome was, Before the redesign, the system was used in only 2 pharma facilities. After the redesign, it scaled rapidly and is now deployed across 100+ plants in 38+ countries, evolving into a trusted platform that brings uniformity, accuracy, and compliance to manufacturing teams worldwide.
The redesigned BMR system completely transformed how teams create, review, approve, and issue batch records. What was once a slow, document-heavy, and error-prone workflow is now a guided, traceable, and compliant digital process.
The impact was immediate: review cycles shortened, manual referencing reduced drastically, and errors caused by inconsistent or missing data dropped significantly. With clearer navigation and a unified lifecycle view, teams now complete BMR activities confidently without unnecessary back-and-forth.
The most notable outcome was, Before the redesign, the system was used in only 2 pharma facilities. After the redesign, it scaled rapidly and is now deployed across 100+ plants in 38+ countries, evolving into a trusted platform that brings uniformity, accuracy, and compliance to manufacturing teams worldwide.
Make your product the one users recommend!
Make your product the one users recommend!
Make your product the one users recommend!
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