Redefining Pharma Warehouse Operations with Intuitive UX Design
Redefining Pharma Warehouse Operations with Intuitive UX Design
Redefining Pharma Warehouse Operations with Intuitive UX Design
About Project
About Project
About Project
WMPS (Warehouse Management and Planning System) is a specialized pharmaceutical software designed to manage material movement, storage, and inventory operations within manufacturing facilities.
WMPS had become difficult to use due to outdated design, confusing workflows, and limited traceability. Scattered data and frequent manual updates slowed warehouse operations, causing inefficiencies and stock inaccuracies.
Our goal was to simplify WMPS workflows and enhance visibility, usability, and accuracy across warehouse operations from material receipt to dispatch. The redesign improved navigation, reduced manual effort, and gave teams better control over stock and efficiency.
WMPS (Warehouse Management and Planning System) is a specialized pharmaceutical software designed to manage material movement, storage, and inventory operations within manufacturing facilities.
WMPS had become difficult to use due to outdated design, confusing workflows, and limited traceability. Scattered data and frequent manual updates slowed warehouse operations, causing inefficiencies and stock inaccuracies.
Our goal was to simplify WMPS workflows and enhance visibility, usability, and accuracy across warehouse operations from material receipt to dispatch. The redesign improved navigation, reduced manual effort, and gave teams better control over stock and efficiency.
About Project
Pharmaceutical
Team
Anush Reddy, S.Madhumala
Subscription Category
Quick win
Project start Year
August 2024
Core Business Challenges
Core Business Challenges
Core Business Challenges
Poor User Adoption Due to Outdated Experience
Poor User Adoption Due to Outdated Experience
Poor User Adoption Due to Outdated Experience
The outdated interface and confusing layouts made simple tasks hard, forcing users to depend on support and trainingreducing productivity and engagement.
The outdated interface and confusing layouts made simple tasks hard, forcing users to depend on support and trainingreducing productivity and engagement.
The outdated interface and confusing layouts made simple tasks hard, forcing users to depend on support and trainingreducing productivity and engagement.
Stuck in a Loop, Slowed by Inefficiency
Stuck in a Loop, Slowed by Inefficiency
Stuck in a Loop, Slowed by Inefficiency
Manual updates, inconsistent data, and repetitive workflows kept warehouse teams busy fixing the same issues slowing operations and limiting scalability.
Manual updates, inconsistent data, and repetitive workflows kept warehouse teams busy fixing the same issues slowing operations and limiting scalability.
Manual updates, inconsistent data, and repetitive workflows kept warehouse teams busy fixing the same issues slowing operations and limiting scalability.
Heavy Dependence on Manual Coordination
Heavy Dependence on Manual Coordination
Material tracking and approvals depended on offline communication and spreadsheets, leading to data mismatches, delays, and frequent errors.
Material tracking and approvals depended on offline communication and spreadsheets, leading to data mismatches, delays, and frequent errors.
Heavy Dependence on Manual Coordination
Material tracking and approvals depended on offline communication and spreadsheets, leading to data mismatches, delays, and frequent errors.
Our Approach
Our Approach
Our Approach
Mapping User Flows to Uncover Hidden Gaps
We mapped every stage of warehouse operations from material receipt and storage to dispatch and planning to identify redundant steps and process gaps. These visual flows helped simplify navigation and reduce task time for warehouse teams.
Mapping User Flows to Uncover Hidden Gaps
We mapped every stage of warehouse operations from material receipt and storage to dispatch and planning to identify redundant steps and process gaps. These visual flows helped simplify navigation and reduce task time for warehouse teams.
Mapping User Flows to Uncover Hidden Gaps
We mapped every stage of warehouse operations from material receipt and storage to dispatch and planning to identify redundant steps and process gaps. These visual flows helped simplify navigation and reduce task time for warehouse teams.
Streamlining Every Step From Indent to Dispatch
Streamlining Every Step From Indent to Dispatch
Streamlining Every Step From Indent to Dispatch
We mapped and simplified the entire material journey from indent and production to warehouse storage, quality assessment, and final dispatch. Each stage was restructured for traceability, faster actions, and reduced back-and-forth. Clear status tags, guided transitions, and unified layouts now give users a complete view of stock movement, improving accuracy across departments.
We mapped and simplified the entire material journey from indent and production to warehouse storage, quality assessment, and final dispatch. Each stage was restructured for traceability, faster actions, and reduced back-and-forth. Clear status tags, guided transitions, and unified layouts now give users a complete view of stock movement, improving accuracy across departments.
Simplified Data Access For Warehouse Teams Across All Roles
Simplified Data Access For Warehouse Teams Across All Roles
Simplified Data Access For Warehouse Teams Across All Roles
From Confusion to Clear Material Flow
From Confusion to Clear Material Flow
From Confusion to Clear Material Flow
Goods Issue details are now visual, structured, and easy to scan replacing the old text-heavy tables where quantities and statuses were hard to spot.Each role can clearly see
Color-coded indicators
Progress rings
Clean material cards make received vs. pending quantities instantly clear
Side-by-side receipt and issue details
Teams get an accurate picture of material movement in seconds.
Goods Issue details are now visual, structured, and easy to scan replacing the old text-heavy tables where quantities and statuses were hard to spot.Each role can clearly see
Color-coded indicators
Progress rings
Clean material cards make received vs. pending quantities instantly clear
Side-by-side receipt and issue details
Teams get an accurate picture of material movement in seconds.
Goods Issue details are now visual, structured, and easy to scan replacing the old text-heavy tables where quantities and statuses were hard to spot.Each role can clearly see
Color-coded indicators
Progress rings
Clean material cards make received vs. pending quantities instantly clear
Side-by-side receipt and issue details
Teams get an accurate picture of material movement in seconds.
Seamless Material Flow, From Warehouse to Production
Seamless Material Flow, From Warehouse to Production
Seamless Material Flow, From Warehouse to Production
We streamlined the warehouse module to unify every stage from material indent and purchase order to batch mixing and dispatch. Clear hierarchies, status tags, and guided actions now ensure real-time traceability, reduced manual effort, and smoother coordination across teams.
We streamlined the warehouse module to unify every stage from material indent and purchase order to batch mixing and dispatch. Clear hierarchies, status tags, and guided actions now ensure real-time traceability, reduced manual effort, and smoother coordination across teams.
We streamlined the warehouse module to unify every stage from material indent and purchase order to batch mixing and dispatch. Clear hierarchies, status tags, and guided actions now ensure real-time traceability, reduced manual effort, and smoother coordination across teams.
Making Dispatch Simple and Traceable
Making Dispatch Simple and Traceable
Making Dispatch Simple and Traceable
We simplified the dispatch process by enabling clear traceability from packing to delivery. Label printing and verification steps were unified into one flow helping teams manage dispatches faster, reduce manual checks, and ensure every batch leaves the warehouse accurately.
We simplified the dispatch process by enabling clear traceability from packing to delivery. Label printing and verification steps were unified into one flow helping teams manage dispatches faster, reduce manual checks, and ensure every batch leaves the warehouse accurately.
We simplified the dispatch process by enabling clear traceability from packing to delivery. Label printing and verification steps were unified into one flow helping teams manage dispatches faster, reduce manual checks, and ensure every batch leaves the warehouse accurately.
Consistent Visual Language for Clarity
Consistent Visual Language for Clarity
Consistent Visual Language for Clarity
We created custom icons and illustrations tailored for pharma workflows making every status, action, and alert instantly recognizable. This consistency across the suite enhances usability
We created custom icons and illustrations tailored for pharma workflows making every status, action, and alert instantly recognizable. This consistency across the suite enhances usability
A Faster, Clearer, and More Reliable WMPS
A Faster, Clearer, and More Reliable WMPS
A Faster, Clearer, and More Reliable WMPS
The redesigned WMPS offers a seamless warehouse experience with clearer data, effortless navigation, and precise workflows helping teams work faster, reduce errors, and maintain control.
The redesigned WMPS offers a seamless warehouse experience with clearer data, effortless navigation, and precise workflows helping teams work faster, reduce errors, and maintain control.
Result That Transformed WMPS
Result That Transformed WMPS
Result That Transformed WMPS
Streamlined material flows, real-time visibility, and a fully digital warehouse process improved accuracy, speed, and traceability across pharma operations.
Streamlined material flows, real-time visibility, and a fully digital warehouse process improved accuracy, speed, and traceability across pharma operations.
Stronger Compliance & Traceability
Stronger Compliance & Traceability
Stronger Compliance & Traceability
Structured workflows, clear status indicators, and system-driven validations reduced manual errors and strengthened audit readiness.
Structured workflows, clear status indicators, and system-driven validations reduced manual errors and strengthened audit readiness.
Structured workflows, clear status indicators, and system-driven validations reduced manual errors and strengthened audit readiness.
Faster API Batch Execution
Simplified dispatch and movement workflows replaced offline coordination, enabling quicker and more predictable warehouse operations.
Reduced Follow-ups & Support Dependency
Clear workflows, better status visibility, and guided actions reduced user confusion and day-to-day support dependency.
Faster API Batch Execution
Faster API Batch Execution
Simplified dispatch and movement workflows replaced offline coordination, enabling quicker and more predictable warehouse operations.
Simplified dispatch and movement workflows replaced offline coordination, enabling quicker and more predictable warehouse operations.
Reduced Follow-ups & Support Dependency
Reduce Follow-ups & Support Dependency
Clear workflows, better status visibility, and guided actions reduced user confusion and day-to-day support dependency.
Clear workflows, better status visibility, and guided actions reduced user confusion and day-to-day support dependency.
Deep-Dive Into More System
Deep-Dive Into More System
Deep-Dive Into More System
Browse every optimised Software and explore how legacy systems became intuitive.
Browse every optimised Software and explore how legacy systems became intuitive.
Browse every optimised Software and explore how legacy systems became intuitive.
RCAI
Root Cause Analysis with Intelligence
LMS
Learning Management System
LIMS
Laboratory Information Management System
S & OP
Sales & Operations Planning
E-BMR
Batch Manufacturing Recall
WMPS
Warehouse Management System
DMS
Document Management System
CAPA
Corrective And Preventive Actions
QAS
Quality Agreement System
Vendor Portal
Vendor Management System
LIR-AER
Laboratory Information Record
OOS
Out Of Specification
CMS
Change Management System
IMS
Incident Management System
BRMS-API
Batch Record- Active Pharmaceutical Ingredient
E-BRMS
Batch Record Management System
RIMS
Regulatory Information Management System
APQR
Annual Product Quality Review
RCAI
Root Cause Analysis with Intelligence
LMS
Learning Management System
LIMS
Laboratory Information Management System
S & OP
Sales & Operations Planning
E-BMR
Batch Manufacturing Recall
RIMS
Regulatory Information Management Systems
IMS
Incident Management System
BRMS-API
Batch Record- Active Pharmaceutical Ingredient
E-BRMS
Batch Record Management System
APQR
Annual Product Quality Review
RIMS
Regulatory Information Management System
WMPS
Warehouse Management System
DMS
Document Management System
CMS
Change Management System
OOS
Out Of Specification
LIR-AER
Laboratory Information Record
Vendor Portal
Vendor Management System
QAS
Quality Agreement System
CAPA
Corrective And Preventive Actions